At CompanyFormation.NG (African Market Entry Consulting Ltd), we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website (www.companyformation.ng) or our services. By engaging our services or using our website, you consent to the practices described in this policy.

1. Information We Collect

We may collect personal identification data such as full name, email address, phone number, passport or ID details, and nationality. We also collect business information including company name, incorporation documents, shareholder and director details, and tax information. Where necessary for payments, we may collect financial data such as bank details and invoicing information. Compliance-related data such as regulatory filings, KYC/AML documentation, and other documents required by Nigerian regulators may also be collected. Additionally, we may collect technical data such as IP address, browser type, device information, and website usage data through cookies and analytics tools.

2. How We Use Your Information

The information collected is used to provide company formation, compliance, nominee director, EOR, and advisory services. We also use it to process payments and issue invoices, conduct KYC/AML checks in compliance with Nigerian and international regulations, communicate with you regarding services and updates, improve our website and customer experience, and protect our legal rights while preventing fraud or misuse of services.

3. Legal Basis for Processing

We process your information under the following legal grounds: contractual necessity in order to deliver services you request; legal obligation to comply with Nigerian laws, regulations, and directives from agencies such as CAC, NIPC, CBN, and FIRS; legitimate interest in improving our services and protecting our business; and consent, when you voluntarily provide data for specific purposes such as newsletters.

4. How We Share Your Information

We do not sell your personal data. However, we may share your information with regulatory authorities such as the Corporate Affairs Commission, Federal Inland Revenue Service, NIPC, CBN, and the Ministry of Interior where required by law. We may also share information with banks and financial institutions for company account opening or capital importation certificates, with professional partners including lawyers, accountants, and HR specialists, with technology providers such as secure cloud storage, email, and analytics platforms, and with law enforcement agencies where required under Nigerian law. All third parties are required to protect your data and use it only for lawful purposes.

5. Data Retention

We retain your personal information only as long as necessary to fulfil the purposes for which it was collected, to comply with Nigerian legal, tax, and regulatory requirements, and to resolve disputes and enforce agreements. Documents submitted for compliance may be retained for a minimum of five years in line with Nigerian AML/CFT laws.

6. International Data Transfers

Since many of our clients are foreign, we may transfer data across borders. When doing so, we ensure compliance with the Nigerian Data Protection Act (NDPA 2023) and use adequate safeguards such as standard contractual clauses and encrypted storage.

7. Your Data Protection Rights

You have the right to access the personal data we hold about you, to correct or update inaccurate information, to request deletion where legally permissible, to restrict or object to certain types of processing, to request data portability, and to withdraw consent at any time without affecting the lawfulness of processing based on consent before withdrawal. Requests can be made via hello@companyformation.ng.

8. Cookies and Tracking

Our website uses cookies and analytics tools to improve user experience. You may disable cookies in your browser, but some website features may not function properly.

9. Data Security

We implement strict security measures including secure cloud storage, encrypted communications, access restrictions to authorized personnel only, and regular system monitoring to prevent breaches. While we take all reasonable steps to safeguard your data, no system is completely secure, and we encourage safe practices when sharing sensitive information online.

10. Children’s Privacy

Our services are intended for adults and businesses. We do not knowingly collect personal information from anyone under 18 years old.

11. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in law or business practices. The updated version will always be available on our website with the “last updated” date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or how your data is handled, please contact us:

Email: hello@companyformation.ng
Phone: +234 (0) 805 598 1421
Office: 129, Iju Road, Lagos, Nigeria.

Last Updated: August 2025